Problem Statement:

Managing vendors and suppliers efficiently is a major challenge for businesses today, especially when it comes to coordinating purchase orders, tracking deliveries, generating invoices, and ensuring compliance. Without a streamlined system, businesses face operational inefficiencies and errors that can disrupt the supply chain and affect overall productivity.

The Pain Area

Inconsistent PO: Inconsistent and manual handling of purchase orders and supplier communication.
Labeling and packaging erros: Errors in part labeling and packaging, leading to delays and inaccuracies.
Issues with delivery challan tracking: Difficulty in tracking delivery challans and Advanced Shipping Notices (ASN).
Inefficient sales: Manual VMS leads to iefficient sales invoice management and reconciliation.
Lack of a centralized system: It lacks for real-time visibility and control over vendor-related processes.

Working Model:

The Vendor Management System starts by allowing users to create and manage purchase orders within the system. Once a purchase order is created, the system generates part labels to ensure proper identification and tracking. Packaging information is then updated in the system, followed by the creation of a delivery challan to document the shipment. The system also manages sales invoices and automatically generates Advanced Shipping Notices (ASN) to notify the receiver of the impending delivery. Throughout the process, all data is captured and made accessible in real-time, ensuring seamless communication between suppliers and manufacturers.

Key features:

• Automated Purchase Orders: Streamlines the creation, management, and tracking of purchase orders through various methods, including auto importing from CSV/Excel files, ERP integration, or manual creation, significantly reducing manual errors and improving accuracy.

  Part Label Generation: Ensures precise label creation for parts using methods such as manual input, weighing integration, or barcode scanning. This enables proper identification and effective inventory management.

  Efficient Packaging and Documentation: Manages packaging operations by integrating BOM data, barcode scanning, weight-based packaging, and dimensioning through camera-based sensors and weighing systems ensuring accuracy and consistency.

  Delivery Challans: Automates the generation of delivery challans for efficient and error-free shipping documentation.

  Sales Invoice Management: Simplifies the process of generating, approving, and reconciling sales invoices, contributing to more streamlined and efficient financial operations.

  Advanced Shipping Notice (ASN): Automatically creates and sends ASNs to enhance delivery coordination and improve visibility throughout the supply chain.